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Admin Assistant Job Description

In this page you'll find sample (admin assistant employee) job description duties and responsibilities (also known as: job profile, tasks, or position description). Use it free to post your jobs or write your resume.


Example #1

- Reception duties including handling telephone & email inquiries & follow up actions as well as general office duties of photocopying/filling & support to visitors.

- Provide information as needed in relation to enquirers for bookings/availability & booking these in the booking system, including updating & amending other control records i.e. statistics, diary, posters, website etc.

- Prepare pre event documentation for cornerstones activities, i.e. sign in sheets, monitoring sheets, payment records, evaluation sheets etc. liaising with the project development officer & office manager.

- Control & maintain secure financial records for all monies invoiced & received, by completing the daybook, income spreadsheet, petty cash, credit card usage & cash receipts. updating the daybook each week against lettings spreadsheet & taking follow up action on overdue accounts at the designated times.

- Prepare & assist with weekly, monthly & year-end financial activity for the management team, producing supporting documents & statistics as well as ad hoc requests for reports as needed by management team.

Example #2

- Use computers for various applications, such as database management or word processing.

- Set up & manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.

- Manage the day to day operations of the office.

- Answer telephone & give information to callers, take messages or transfer calls.

- Perform routine clerical & administrative functions such as drafting correspondence, scheduling appointments, organizing & maintaining paper & electronic files, or providing information to callers.

- Create, maintain, & enter information into databases

- Prepare the archiving & filing system

- Responsible for collecting pipeline from all team.

- Responsible for arranging project review meetings.

- Meetings schedule organizer

Example #3

- Continuous direct customer liaison

- Supporting manager with various duties

- Dealing with all administrative documents, official letters

- Answering the phone & directing the calls

- Working with excel, word, powerpoint

- Working within a productive team

- Meeting & greeting visitors & clients

- File papers & documents; scanning & copying

- Payroll functions

- Monitoring stationery levels & ordering office supplies

- Receiving, sorting & distributing the post

Example #4

- Diary management: appointments, room bookings, emails

- Correspondence- emails & letters

- Returning of telephone calls

- Supporting meetings- room bookings, minute taking, catering

- Support industry advisory committee meetings- room bookings, catering, name

- Badges, documentation preparation, signs

- Collating information pertaining to issues which have been escalated to the divisional managers

- Reception relief

- Other duties as directed

Example #5

- Performed general office duties & administrative tasks;

- Prepared weekly confidential sales reports for presentation to management;

- Managed the internal & external mail functions;

- Provided telephone support;

- Scheduled client appointments & maintained up-to-date confidential client

Example #6

- Help maintain an efficient office environment

- Answer incoming calls & transfer as necessary

- Welcome & provide assistance to customers

- Carried out online & paper filing to maintain records

- Assisted with the sorting & distribution of internal mail

Example #7

- Opening & organising letters & distributing them to the correct doctors

- Maintaining attention to detail whilst working in a busy environment

- Scanning/ faxing/ printing

- Using microsoft office to create letters & other documents.

- Sending e-mails


- Search posted jobs for admin assistant or related job titles here.
- Read our career advice article: 10 tips for getting a job quickly.

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