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Administration Assistant Job Description

In this page you'll find sample (administration assistant employee) job description duties and responsibilities (also known as: job profile, tasks, or position description). Use it free to post your jobs or write your resume.


Example #1

- Monitoring, reviewing & carrying out requests from the manager

- Data entry utilising myob, microsoft excel, migration manager & other systems

- Sorting & filing receipts, tax invoices & other documents

- Entering & issuing receipts & tax invoices

- Administrative duties to support the manager in conducting all aspects of the manager’s role

- Supporting all aspects of office administration & business operations

- Updating file status & directing workflow through the office as instructed by the manager & principal solicitor

- Updating client files as requested by the solicitors or the manager

- Maintaining accurate records in client database & corresponding records in migration manager management software)

- Making file notes (hard copy & soft copy)

- Scanning documents & filing in the appropriate client folder

- Photocopying & preparing accurate & complete file copies

- Preparing copies of documents for certification

- Drafting application forms for the solicitors (soft copy & hard copy)

- Researching & preparing salary submissions for the solicitors

- Assisting with fee collection & recording on client files as instructed by solicitors & practice manager

- Preparing morning, midday & afternoon tea/coffee for solicitors & arranging lunch for training or other in-house meetings/sessions

- Collecting mail from & delivering mail to post office

- Reading & distributing email inbox

- Maintaining & updating free assessment database daily (including opening potential client files & archiving documents)

- Answering all telephone calls & directing calls/ taking messages as appropriate

- Greeting & reception of clients

- Making enquires on solicitors’ & manager’s behalf (client & office related)

- Assisting principal solicitor in personal assistant type activities eg, organising travel

Example #2

- Answer telephone injuries;

- Booking jobs for 20 interstate technicians & 10 local technicians;

- Raising job & purchase orders;

- Creating & formatting spreadsheets;

- Exporting & compiling;

- Management of orders & scheduling filters installation of all filter requirements;

- Orders parts & equipment for contractors;

- Management & coordinating preventative maintenance contracts;

- Liaison with sub contractors in rural nsw & qld for do charge jobs & maintenance related inquires;

- Management of verified reports, enter comms, in /out times comms & reporting monthly kpi requirements;

- Creditors & sub contractor invoices payable;

- Maintenance data entry into jim data base;

- Maintenance & update of all excel spread sheets (formatting & compiling spread sheets & graphs);

- Filter database management & ordering;

- Management & distribution of maintenance service books, paperwork policies & procedures;

- Bulk email to contractors (schedules of preventative maintenance/paperwork

Example #3

- All reception duties, mail, banking, shopping (stock of ppe, stationary, brew & cleaning supplies)

- All aspects of administration

- Various data entry - various programs & formats.

- Quickbooks - accounts payable & receivable, bank reconciliations, prepare & lodge bas statements

- Compile & processing fortnightly payroll & superannuation contributions

- Understanding of the logging industry - requirements

- Administration of mass management (prepare for audit)

- Maintain weekly & monthly haulage quota information

- Permit applications

- Compiling & submitting various reports & tenders

- Assisting manager & director

- Conducting internal inductions, organise external site inductions & training

- Maintain & compile employee records

- Assisting in ohs requirements & toolbox meetings

Example #4

- Booking in files recently completed by the transactional teams

- Ensuring that all documents required for the registration at hm land registry are on file & if not to chase them from the seller's solicitor, management company, landlord etc.

- Submitting our application to hm land registry within the priority period, ensuring that the priority is protected until we are able to do so.

- Dealing with all hm land registry requisitions, i.e. chasing the removal of charges/restrictions etc, by the required date, requesting extensions of time if unable to complete before that date.

- Once registration is completed to forward the title deeds to the lender/client, as appropriate & then send the file for archiving.


- Search posted jobs for administration assistant or related job titles here.
- Read our career advice article: 10 tips for getting a job quickly.

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