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Administrative Assistant Job Description

In this page you'll find sample (administrative assistant employee) job description duties and responsibilities (also known as: job profile, tasks, or position description). Use it free to post your jobs or write your resume.


Example #1

- Managed & maintained executive schedules.

- Prepared invoices, reports, memos, letters, financial statements & other documents, using word processing, spreadsheets, database, and/or presentation software.

- Spearheaded all community assistance programs.

- Read & analyzed incoming memos, submissions, & reports in order to determine their significance & plan their distribution.

- Opened, sorted, & distributed incoming correspondences, including faxes & email.

- Filed & retrieved corporate documents, records, & reports.

- Greet visitors & scan calls to determine whether they should be given access to specific individuals.

- Prepared responses to correspondence containing routine inquiries.

- Performed general office duties such as ordering supplies, maintaining records management systems, scanning, & performing basic bookkeeping.

- Prepared agendas, recorded monthly minutes, & made arrangements for committee, board, & other meetings.

- Made travel arrangements for executives (flights, hotels, & car rentals).

Example #2

- Undertaking filing, photocopying, scanning & general office duties as required

- Assisting other team members in their work as directed

- Managing own time & priorities in order to provide the most effective service

- Dealing with incoming & outgoing post

- Performing general office duties including: responding to email & phone enquiries, answering the telephone, taking, relaying any messages & responding to queries appropriately, following trust procedures & protocols

Example #3

- Collected & assessed resumes for volunteer roles

- Arranged & evaluated phone interviews

- Conducted face to face interviews with the volunteers

- Liaised with the executive officer for recruitment related duties

- Participated in various events in the legal centre

- Managed queries & planned & directed corporate events

- Handled the daily job responsibilities of the office as expected

- Managed customer relations

Example #4

- Arranging meetings, accommodation, & make travel arrangements.

- Interpreting & translating.

- Answering & forwarding phone calls, sorting & distributing posts.

- Assisting with general administrative support for the department.

- Maintaining an efficient & effective running of the reception area.

- Liaising with internal staff & external organisations on a daily basis.

Example #5

- Assisted with all aspects of administrative management, directory maintenance & logistics

- Dealt with incoming & outgoing post.

- Answered telephone & e-mail inquiries.

- Updated customer portfolio databases & used office equipment.

- Managed inventory of assets & supplies, sourced suppliers & submitted invoices.

Example #6

- Assisted the accounting technician with invoicing & bookkeeping tasks

- Assisted with budget management

- Invoices checked against contracts/price list to approve all receipt for payment.

- Prepared monthly reports

- Monitored subcontractors

- Operated office equipment such as printers, photocopiers, & fax machines

Example #7

- Managed full project accounting cycle

- Maintained project costing

- Produced/assisted with district financial planning

- Processed all payments in delegation

- Forecasted & planned future spending & profits

- Oversaw the company's payroll, credit control & bookkeeping systems

Example #8

- Reception duty

- Administrating the centralized complaints system & process

- Ensure that information, posters, leaflets, guides & publicity displayed in the customer service areas are up to date & promptly replenished.


- Search posted jobs for administrative assistant or related job titles here.
- Read our career advice article: 10 tips for getting a job quickly.

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