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Administrator Job Description

In this page you'll find sample (administrator employee) job description duties and responsibilities (also known as: job profile, tasks, or position description). Use it free to post your jobs or write your resume.

ADMINISTRATOR JOB DESCRIPTION DUTIES

Example #1

- Ensure fully functional office, site needs & systems in place.

- Reporting of ftes, staff list, project structure updates on every month.

- Prepare & manage internal & external correspondence on routine matters independently.

- Requisition, track, report & maintain records of purchases, services contracted, payments, asset listing etc.

- Liaise with finance, it, infrastructure, groups & various suppliers, contractors.

- Human resources support - assist in recruitment, interviews, induction of new associates, joining & exit formalities.

- Coordinate training programs, group interactions, meetings, team building & social programs.

- Travel bookings - coordinate for visa, itinerary, tickets & forex for foreign travel.

- Hotel bookings & local transport arrangements for overseas visitors.

- Renewals of statutory licenses, annual maintenance contracts of office equipment's.

- Administrator for timecard system.

- Administrator for access & communications systems.

- Ensure fully functional office for high quality output & statutory requirements are complied with.

- Ensure smooth workflow, communication, policies/procedures, deliverables are in compliance with global set-up.

- Ensure all requisitions, purchase orders, purchases in compliance with finance sops.

- Ensure all associates complete & understand processes w.r.t. to joining, induction, time-card, attendance, leave records etc.

- Managing departmental needs e.g. stationary, photocopiers, toners, printers, faxes, telephones, & accessories.

- Maintenance of personnel & office files with meticulous planning & systematic approach.

Example #2

- Checking emails for rental inquiries

- Prepare sales & letting brochures & matching out to potential buyers & tenants.

- Chasing id for properties going on the market & approval for the sales brochures.

- Checking applications for letting properties to ensure that all sections of the application form was completed & we had all the id required

- Inputting letting references onto systems & chasing the potential tenants for any additional information require.

- Ordering signs

- Inputting customer details & valuations onto preview system.

- Ensure window is always correct & in price order both sides.

- Ordering marketing leaflets when properties had sold.

- Uploading documents onto preview system for lettings.

- Arranging routine visits with tenants & uploading reports & photos onto the system.

- Ensuring on line diary matches office diary.

- Producing mail merges for tout letters & landlords letters.

- Preparing advert for newspaper

- Ensuring that website is showing correct properties with correct signage.

- Taking credit card & cash payments on system & banking cash.

- Chasing outstanding payments.

- Assisting with letting move in paperwork.

Example #3

- Updating timesheets, staff inductions & daily work order registers within operations incident response department.

- Cost coding invoices to work orders.

- Updating the hse & hr registers.

- Filing, data entry, answering phones.

- Taking minutes for the supervisor & client meetings.

- Adhoc administrative support duties as/when required (whse administration backup).

- Organising hard copy documentation into audit-able files using data base systems & folders.

- Establishing a hr employee filing system for individual employees.

- Updating the management procedures & policy documentation.

- Locating & uploading 'before & after' photographs to work orders for claims invoicing.

Example #4

- Operating switchboard & transferring calls to various departments

- Liaising with colleagues & management in all the departments

- Updating & maintaining the university database system

- Accurately create & update student records

- Using the database to compile reports & statistics for the directing manager

- Handling student payments & logging payments onto the system

- Assisting students with special needs to complete relevant registration documents

- Writing correspondence to students on the database

- Signposting students to the various services & facilities within the university

- Prioritising & adjusting workload according to demand & the director's need

Example #5

- Providing hr support, guidance & expert advice to colleagues & managers.

- Support line mangers in creating an environment where colleagues are motivated & engaged.

- Advising managers on changes & improvements within the organisation.

- Maintaining payroll on hr systems.

- Answering all inquiries with regards to payroll & taxes.

- Holiday, sickness & absence monitoring & reduction.

- Ensuring all hr administrative records are updated & maintained.

- Advising managers on staff development.

- Responsible for organizing all paperwork for new starters.

- Building effective relationships with trade union representatives.

Example #6

- Managing the office services function for the jncc

- Processing contracts up to the value of ?50,000

- Dealing with the financial management system. formulated & completed training.

- Maintained a financial budget, supported production of quarterly out-turns & produced standard reports

- Responsible for health & safety procedures, monitored & implemented new guidance.

- Team leadership 4 administrative officers

Example #7

- Handling all the business finances.

- Processing invoices for clients every week.

- Handling & preparing staff payroll,

- Liaising with management in all departments internally & externally.

- Being the first point of contact for the office dealing with any queries & issues that may arise

- Being the system administrator, updating & monitoring rah systems.

- Assisting my colleague with coordination weekly.

Example #8

- Data entry via salesforce

- Assisting with award approvals

- Finance admin

- Diary management for meeting rooms

- Assist facilities manager

- Front of house/reception

- Answering incoming calls

WHAT ARE THE BEST WAYS TO FIND "ADMINISTRATOR" JOBS?

- Search posted jobs for administrator or related job titles here.
- Read our career advice article: 10 tips for getting a job quickly.


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