How to Write a Cover Letter?

How to Write a Cover Letter?
A cover letter is a opportunity to interest the employer with our person, qualifications, professionalism, as well as our personality. Therefore, it should be formulated in such a way as to convince the employer that it is worth inviting its author to a meeting. In the content of letter, it is worth clarifying why we apply for a given position, why for this specific employer, in this specific industry, etc. However, remember that whether or not we obtain a job will be determined by the course of interview.

Your cover letter should be concise and clear - written in a font that reads well. It should include spaces among the topics 'paragraphs' to be discussed and not exceed the length of one A4 page.

It is necessary not to repeat the information included in your resume, but to deepen and supplement it. The stylistic and spelling mistakes are an unforgivable mistake which in advance eliminates the chances of meeting.

A letter written on a computer is much more easy to read than a letter written by hand. An exception to this is to write a handwritten cover letter at the express request of employer.

It's very necessary that the document includes the name and address of employer, particularly the reference number given in advertisement and name of position for which we are applying. It is also good to write where you found the advertisement to which you're responding.

A typical structure of a cover letter

1. Headline.

Enter here:

Your name,

Telephone number,

E-mail address.

If you realize the name and surname of person to whom the letter is to be sent - also enter it in header.

2. First paragraph.

You should answer the following questions:

For what aim are you writing?

Where did you figure out about the offer? 'e.g. from an internet portal or newspaper - then please supply the date of issue'

What is the reference number of advertisement? ? some organizations recruit multiple people for various positions at the same time - the reference number assists them sort the applications they receive correctly.

3. Second paragraph:

Clarify to recipient why you are appropriate for this position,

Mention your advantages, but do not repeat what you've already written on your resume. 'if you stated in it that you were an assistant to project Y, here you can add that thanks to this job you gained new skills 'mention which ones', learned how to work in a team, etc.'. You can indicate that detailed information on this subject is contained in your resume,

Also write about your experiences. For example, mention that during your studies you usually prepared presentations, so you're fluent in PowerPoint and you are not afraid of performing in front of a large audience. The selection of 'advantages' to be mentioned obviously depends on position you're applying for.

4. Third paragraph:

Clarify what motivates you to work in this company. It is worth remembering that the mere statement that the motivation are 'development opportunities' and 'work in a prestigious company' is not enough. Concrete facts are required Write why you're interested in a given industry, why you want to work in this specific department, etc. It is specially necessary when your education dose not indicate that this workplace is made for you. However, remember to write one sentence about the benefits for employer resulting from your employment, and about your own benefits from getting a job in a little paragraphs. Take care of your balance? convince the employer that he will have at least as numerous benefits from employing you as you'll receive from working for him. The deal must pay off for both sides.

At the end of letter, you can write that you'll be pleased to present yourself during the interview. However, this shouldn't be too insistent. It is up to employer to decide about the meeting, not you.

5. Signature

Do not forget about him. If you send your application by fax or traditional mail, it must be a handwritten signature. The letter is often also accompanied by a clause on consent to processing of personal data for recruitment purposes. The regulations don't arrange whether it should be on letter or on resume. As a rule, however, the resume is more long and there's no room for adding a clause. What if it dose not also fit in list? this statement must be attached on a separate sheet or in next attachment.

6. Sending the application

The basic rule - if you send many applications, all the time make a note of which organization, when and for what position you applied. The necessary thing is the e-mail address:, it looks much better than e.g.

Before sending the application, read the advertisement carefully and follow the employer's instructions: If he asks us to send you a resume and a cover letter with a reference number - choose it. If the employer dose not inquire us for a letter and resume in English - do not attach the version in this language.

7. The content of e-mail message

Save the polite form, that's remember about the basic polite phrases such as 'Ladies and Gentlemen', 'Sincerely'. You can mark where you found the advertisement and that you attach the needed documents in attachment 'remember not to forget to attach them'.

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